Warning

REMOTE NOTARIAL DEED: Since April 1st, notaries are allowed to sign a notarized document remotely. This is not compulsory and notaries are free to use this additional tool or not. Consult the steps and application procedures.
CHAMBRE DES NOTAIRES OFFICES: The Chamber's offices are open, but due to the circumstances related to the coronavirus some services are offered remotely. Additional delays apply for requests for searches in Registers of Testamentary Dispositions and Mandates, as well as for requests for a Certificate of Quality and Authenticity.

 

 
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You must consult your notary during a period of social distancing related to COVID-19?

First, notaries are subject to social distancing restrictions. They should not expose themselves to the risk, or needlessly expose their clients or staff.

However, depending on each situation, as a responsible professional, the notary will assess the nature of the request, its urgency and the best way to satisfy it with his or her client.

In addition to the directives given to notaries who must hold physical meetings with their clients, the Chambre des notaires, in collaboration with its partners, and the government have developed an alternative solution: the technology-based notarial deed.

This additional tool available to notaries allows [1]them to handle urgent requests.

A few key steps:

  1. Notaries equipped can receive clients remotely by videoconference. The notary take precautionary measures to ensure that the location and tools used are secure.
  2. At least two pieces of photo ID are required. The notary may also ask the client for a third piece of ID and request a copy of the pieces of ID sent through a secure channel.
  3. Solutions implemented allow clients to read the deed either through technological means or through other secure channels.
  4. The notary will ensure that the parties have fully understood the clauses of the contract, as he or she usually does.
  5. Finally, the deed in question is remotely signed using secure software. 

Your notary, who will provide you with a certified copy, will safeguard the technology-based notarial deed.

This is only an overview of the procedure. For further information, here is the detailed procedure.

Of course, your notary can better explain the steps to follow, discuss the equipment required and the related fees.

What you need for remote signing

  • A computer, a tablet or a smartphone that has a camera. If you are not alone at the location, you will need earphones or a headset with microphone for confidential discussions.
  • A personal email address and a good quality Internet connection.
  • The recommended videoconferencing mobile app : free version of Microsoft Teams

 

What will be the value of this document?

Character of authenticity

Notarized deeds are authentic, in other words, the veracity of their content, date and signature stands in court with no need for further authentication.

The Notarial Act always requires a handwritten signature on a paper document in the physical presence of a notary, unless a regulation was approved establishing a procedure. These are essential formalities for an authentic deed. 

Exception!

Exceptionally, a digital notarial deed will be recognized. The digital copy that will be safeguarded by the notary and your certified copy will also be as authentic as the traditional paper deed.

Is the solution secure?

Yes.  The reinforced security standards used will allow notaries to comply with their legal, regulatory and professional conduct obligations. 

For further information on the standards, consult: Standards for the execution of a notarial act en minute using technological means – Public health emergency related to COVID-19 (updated September 14th)

 

 

Prepare yourself before the videoconference!
Note down your questions and determine your legal needs.

 



[1] The government decree does not obliged notaries to use these solutions, it allows their use.

 


 
 

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