Warning

REMOTE NOTARIAL DEED: Since April 1st, notaries are allowed to sign a notarized document remotely. This is not compulsory and notaries are free to use this additional tool or not. Consult the steps and application procedures.
CHAMBRE DES NOTAIRES OFFICES: The Chamber's offices are open, but due to the circumstances related to the coronavirus some services are offered remotely. Additional delays apply for requests for searches in Registers of Testamentary Dispositions and Mandates, as well as for requests for a Certificate of Quality and Authenticity.

 

 
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Quality and Authenticity Certificates

Do you have a document you need to submit abroad? Does the notary's signature need to be authenticated?

Due to the circumstances associated with the coronavirus, it will no longer be possible to apply for an urgent Authenticity Certificate.

The Secretary of the Ordre des notaires du Québec can certify the original signature of a notary on a document (notarized or otherwise). An Authenticity Certificate is then attached to the document.

Authenticity Certificate
The Authenticity Certificate confirms not only that the notary's original signature on the notarized or non-notarized deed is the same as the one registered with the Secretary of the Order, in compliance with the Notaries Act, but it also establishes the status of the notary.

Quality Certificate
The Quality Certificate establishes that the person is a practising notary duly registered in the roll of the Ordre des notaires du Québec. The Quality Certificate can also establish that the person in question used to be a notary or even that he or she never was.

Process for obtaining a Quality or Authenticity Certificate

Make an appointment with :

Certificate clerk
514 879-1793, ext. 5640
1-800-263-1793, ext. 5640
service.certificats@cnq.org

OR

By mail or courier to:

Chambre des notaires du Québec
c/o Certificate clerk
2045, Stanley Street
Suite 101
Montreal Qc  H3A 2V4

 If you make your request by mail or courier, you must also submit the following information:

  • your contact information (first and last name, phone, full address)
  • language in which the certificate should be issued (English or French)
  • payment (certified cheque, postal money order or credit card number with expiry date) and a stamped addressed return envelope or prepaid courier service
  • the requested processing time

Any document presented for authentication must bear the original signature of a member or former member of the Chambre des notaires du Québec.

Note: The production period for certificates is calculated from the time of receipt in our offices. Prices are based on the production time.

Methods of payment
Please note that personal cheques are not accepted.. Payment can be made by certified cheque, postal money order, cash, debit card or credit card. Only MasterCard and Visa are accepted.

If the request is sent by mail or courier and you want to pay by MasterCard or Visa, you must provide your credit card number and expiry date.

Only requests from members of the Order can be carried to the notary's monthly account.

Base rate: :

  • Regular certificate......................................................................$57 (plus taxes)
  • 5 or more regular certificates for the same file...........................$30 (plus taxes)
  • Urgent certificate (issued within 24 hours)................................$135 (plus taxes) Due to the circumstances associated with the coronavirus, it will no longer be possible to apply for an urgent search.

 Hours
Our certification service is generally available from Monday to Friday, 8:30 a.m. to 4 p.m. You may, however, leave your documents at reception at the Chambre des notaires from 8:30 a.m. to 5 p.m.

IMPORTANT - Additional Certification
Please note that your document may require additional certification, by the embassy or consulate of the country where it will be sent. As Canada has not acceded to the Hague Apostille Convention, a document to be produced abroad may require certification by a variety of authorities. It is recommended that you seek information about the terms and conditions from the authorities in question.

 

Quality and Authenticity Certificates

 
 

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