Warning

REMOTE NOTARIAL DEED: Since April 1st, notaries are allowed to sign a notarized document remotely. This is not compulsory and notaries are free to use this additional tool or not. Consult the steps and application procedures.
CHAMBRE DES NOTAIRES OFFICES: The Chambre des notaires continues its activities remotely. The offices are closed to clients, but services continue to be offered.  Additional delays are to be expected for search requests to the Registers of Testamentary Dispositions and Mandates and requests for certificates of quality and authenticity.

 

 
Home > Information security

Information security

Information security policy

The Chambre des notaires has an obligation to protect the public. The purpose of adopting an information security policy is to institute administrative and control measures and mechanisms to ensure that the rights and obligations of the employees of the Order, the members of the Chambre des notaires, its suppliers and business partners are upheld. One of the objectives is to maintain an appropriate level of security to adequately protect the privacy, guarantee the integrity and ensure the availability of information.

Read the Information Security Policy 

 

Digital oversight - Authorization for a provider and outsourcing service

 

Rules

Notaries who wish to keep their records (minutes, directory, index), files, in trust accounting documents, application software, office management software, databases and accounting software, and data backups outside of their professional domicile must receive anthorization (available in French only) from the Secretary of the Order. Consequently, any service provider that offers technological documentation outsourcing services to notaries must be authorized by the Order.

Technological documentation outsourcing services include any service offered to a notary that allows the notary to transfer or entrust, by any means, in whole or in part, his or her physical or electronic documents and information resources. Such documents and resources are therefore no longer exclusively located at the notary’s professional domicile.

This is the case of cloud services, including remote saving and hosting and software-as-a-service such as Microsoft Office 365.

 Authorization procedure for the service provider

Authorization allowing a service provider to offer technological documentation outsourcing services to notaries will be granted if the service provider, at its own expense, successfully completes the Order's verification process, by:

To obtain this authorization, the service provider must first:

We will then contact the service provider to commence the verification process.

 Authorized service providers and outsourcing services

 

SERVICE PROVIDER
NAME OF SERVICE
TYPE OF SERVICE
NOTE

Acceo Solutions d’Affaires

ProNotaire

 

Office management software

 

Acceo Solutions d’Affaires

ProCardex

Office management software

 

Avancie***

Para-Maître

Office management software

Supplier alos offers Microsoft Office 365.

Avancie

Votre Voûte

Backup solution

 

Avancie

Docurium

Document storage and sharing solution

Subscription :  www.professionnumerique.ca/en

Avancie

Votre Courriel

Email solution

Subscription :  www.professionnumerique.ca/en

Avancie

 

VotreTransfert

A solution that allows you to send documents by email to clients in a secure and confidential manner.

 

Avancie

 

Todoc

A solution that allows document notification in a secure and confidential manner.

 

It Cloud Solutions

Backup en ligne

Backup solution

Supplier also offering Microsoft Office 365

Les Éditions Yvon Blais

Clause Testament

Will, protection mandate and general power of attorney production solution

 

Solutions Notarius inc.

 

ConsignO Cloud-CNQ

 

The only digital and electronic signature platform allowing notaries to receive notarized acts remotely on technological support during the Covid-19 health emergency.
The platform also allows the signature of acts under private signature.

In the process of reaching an agreement with the Chambre des notaires.

Solutions Notarius inc.

COnsignO Cloud-Affaires

Digital and electronic signature platform for private signature.
This platform cannot be used to receive notarized acts remotely on a technological basis.

 

In the process of reaching an agreement with the Chambre des notaires.

 

Persona Innovation

AdVitam

Client information collection solution for the preparation of wills and protection mandates

 

Knova Web Technologies (TagMyDoc)

 

Secure all-in-one email sharing solution that offers document sharing, chat and notifications, all in a simple encrypted environment.

 

Sherweb

Acronis – Online Backup

Backup Solution

Supplier also offering Microsoft Office 365

Sherweb

Cloud PBX

Voice over IP telephony

 

Sherweb

Performance Cloud 

Hosting Solution (Cloud Servers)

 

 

*** Cloud offer for notaries, lawyers and chartered professional accountants

Votre Courriel” and “Docurium.”

Avancie and Lafortune Technologies are selected solutions within the framework of the joint call for proposals launched by the Barreau du Québec, the Chambre des notaires and the Ordre des comptables professionnels agréés du Québec. To sign up for the cloud offer, the members of these professional orders can go to: http://www.professionnumerique.ca/.

 

 
 

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